Prodsmart defines a product as being a series of operations through which a raw material goes.
Before defining the operations that constitute the product you must create the product’s reference firstly.
Learn how to create them one by one with the following steps, or check the article on how to Import more than one at once, here:
1. Go to Products menu
From the Main panel, access the Products menu by clicking ‘Products’ in the sidebar.
2. Add a new product
In the Products panel click ‘+Add Product’.
3. Fill all the information about your new product
To create a new product in the form, insert the ‘Code’ – the unique product identifier – and the ‘Name’ – which purpose is to easily identify any given product.
As an example, let’s create a product. The ‘Code’ for our product is ‘T-shirt’ and the ‘Name’ is ‘Cotton T-shirt’.
Even though ‘Code’ and ‘Name’ are the only two required fields when creating a new product, you can personalize your product by filling the other existing fields:
‘Observations’: Fill in if you want to add comments to your product.
‘Families’: Grouping your products by ‘Families’ is a good way to have your products’ setup organized. You can create new ‘Product Families’ here or by selecting the ‘Product’ tab, and the ‘Product Families’ sub-tab, clicking ‘+Add Product Family’ and choosing a ‘Code’ and ‘Name’ for your new product family. For our example, let’s say the families are ‘Clothes’ and ‘Tops, T-shirts and Blouses’.
‘Variable Parameters’: If there are variations to your product, like color and size, you should add those here. In our example, the parameters will be ‘Color’ and ‘Size’. Check the article about ‘Products with Parameters’.
‘Lead Time (days)’: estimated production time per unit of this product - by default it is 15.
‘Box quantity’: fill this field in case your product is packed in a box - this information will appear in the header sheet of the production order. Check in the image below the information you’ll be shown in the production order header sheet, if it contains 100 units of ‘T-shirts’ and the ‘Box Quantity’ for this product is 20:
‘Material Receiving checklist’: This is the place where you can add a checklist to show up when receiving the product. It is commonly used for receiving quality control. Learn how to create a checklist here.
‘Color’: If your product has a color, this is where you should define it. Learn more about it in this article.
‘Shipping Package Types’: When you are shipping your product, do you put it on a pallet or on a box? Then, add a ‘Shipping Package Type’ here.
‘Minimum stock’: When inventory level goes under this value, the system suggests you production or purchase order for this product.
‘Maximum stock’: Value used to suggest production or purchase order for the product - suggestion will consider the quantity needed to reach this value.
‘Minimum quantity to reorder’: When a new purchase order or production order is placed, this is the minimum amount to purchase/produce.
‘Quantity multiple’: When a new purchase order or production order is created, its quantity must be a multiple of this value.
‘Scrap allowance’: Increases production order quantity to consider this value; it is considered when creating production orders from sales orders and in BoM.
After having completed the above form’s required fields, ‘Code’ and ‘Name’, and the other ones you wish to fill, click ‘Save and continue editing’ or ‘ Save and add another’.
Congratulations! You have created your new product!
If you still don’t feel confident about Products and Products creation, feel free to reach out to us through our live-chat feature, or directly to your CSM.